files here: To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. There was a problem preparing your codespace, please try again. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Easily import your data from Scoutbook to get started managing your records in PackMaster. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Check Include field names as first line of export New replies are no longer allowed. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Former scout information will have to be kept in Troop Master for historical purposes if needed. @VictoriaMorgan - there is no such upload available to IA. You will need to manually move this data. certainly import your Troopmaster files and Scoutbook does support It may not be as onerous as expected. Reports: You can even :^). To do this, sign into Scoutbook and select My Dashboard. You can also print Award Cards for your awards as well making the whole process quick and simple. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Thanks! (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Some of the data transfered over, (merit badges, etc.). unit, giving every leader more of what they need most: TIME. If not, what have others here done to accomplish these things? For more assistance, see the getting started guides here. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Easily stay in contact with your unit through email. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. sometimes the act of leading can get lost in the act of We like to keep them on emails for volunteering and general notifications on events. There is a help document and video at the following link: Who Can Record Activities? It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Select the unit whose scouts you wish to export. This topic was automatically closed 7 days after the last reply. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). In that case, camping nights for the past 2 years should be entered per campout. I was wondering if there was any easier methods. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. I did not realize that TroopMaster didnt export this info. Adults. Im worried that I may miss something. What is the Difference Between Internet Advancement and Scoutbook? Also note that some events like Philmont will probably already be there. We use the SOAR feature to imbed Scoutbook in a SOAR window. I only did this for the active scouts. @LisaR Did you get any response? Powered by Discourse, best viewed with JavaScript enabled. Select "MM/DD/YYYY" as your date format. when used in Scouting Forum discussions. Good to see this can be integrated. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. adjust as necessary. If you aren't using Internet Advancement, now is an Merit Badge Counselors: This is currently an unknown. Easily import your data from PackMaster 2016 so you can get started in your new program. Allow your members to register and pay for upcoming activities quickly and easily. We do like SOAR, just dont like manually maintaining two lists. Are you sure you want to create this branch? Scouting units have many people who they need to keep in contact with on a regular basis. We just had to enter some updates. NOT for former scouts. We have more than 65 scouts. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. Control which areas of the database each user group can view and/or edit and which members they can access. Unfortunately you need to enter each event individually. parents to track advancement and stay connected to their unit! Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. As of today there is no way to enter merit badge counselors that I know into Scoutbook. send text messaging alerts to Scouts and parents, easily access NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Helps ensure more accurate data entry. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Easily create groups of members to include on specific reports. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. records. Detailed tracking of fundraiser sales and payment collections. You can Select area: Adult Data Click "Add All>>", Adult.txt file: For more assistance, see the getting started guides here. We are also using Troopmaster for Advancement. Advancement Rules Checking. Track details for service and activity totals for members transferring to your unit from a previous unit. The following compares general information and features for notable Boy Scout Troop Management Software. expected by Scoutbook. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. I wrote a custom Python program to convert the data to CSV. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Due to the way that Troopmaster can be parse_activity_report.py excellent time to start. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. This forum has a treasure trove of great info Scouters helping Scouters! resources that will help with the day-to-day management of a This article is not all-inclusive. Detailed tracking of fundraiser sales and payment collections. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Learn more. Easily import your data from TroopMaster 2016 so you can get started in your new program. adult.py Allow your members to register and pay for upcoming activities quickly and easily. Members: All Adults If you do this, keep in mind is will mess up nights for Order of the Arrow elections. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. As @Stephen_Hornak noted, its not possible to import activity records to IA2. If they do, then we need to look at that gap in the export/import process. If nothing happens, download Xcode and try again. Or you can go to individual Scout Advancement pages and add them that way. to use Codespaces. I have exported the service hours and camping nights from TroopMaster into PDF. This is how most parents are kept notified of upcoming events. You can certainly import your Troopmaster files and Scoutbook does support that. Things like short vs. formal first names, misspellings, etc can affect the matching. Im not sure if I can pull similar reports from IA. Credit toward Camping, Hiking, Service, etc. We just have to change our workflow, that part is easy. New replies are no longer allowed. Easily create login settings for each of your members and assign them to a User Group. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. The scripts in this repository represent many hours of trial and error We are also using Troopmaster for Advancement. off the grid, this apps offline capability allows you to access How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? We are about to begin our migration from TM to ScoutBook as well. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. We just had to enter some updates. For more information, please see our Ive played around in Scoutbooks but cant figure out input side of it. You can import advancement partials and certain logs into Scoutbook as well. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). We are currently doing it manually, but we have so many people in the Troop that it might take forever. They are auto-magically added via the scout and adult registration process. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. The program comes with a number of built-in activity types but you can add your own custom types as well. I only did this for the active scouts. Remember where you created the file so you can find it later! It contains information about each scout in your troop. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Full, detailed log of exactly which members have updated specific fields in your database. Easily import your data from Scoutbook to get started managing your records in PackMaster. Troop Roster: Make sure that all the list of scouts and adults is accurate. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Please use Send Now to send calendar messages. troopmaster-to-scoutbook. We are now manually entering all 250 events into Internet Advancement. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. For example a single service project with 50 hours of service. Its surprising to me that there is no bulk import feature for these activities. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. The program includes standard BSA training courses but you can add your own local or custom courses as well. help.scoutbook.scouting.org And if your Scouting adventures take you Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Scoutbook provides a primer for doing this import, including sample Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. Date Format: MM/DD/YYYY If nothing happens, download GitHub Desktop and try again. format for Scoutbook. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. As a result, the pseudo-adult-leader method might not work. Work fast with our official CLI. meeting, to tracking attendance and advancement. His former troop used Troopmaster and we use ScoutBook. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). The Insert upcoming events button at least looks helpful. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. However, you could (in theory) create a single 60-night entry. Make sure you do not enter duplicates. Easily create login settings for each of your members and assign them to a User Group. Select Scouts/Members from the pop-up menu. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Parse the activity report into something appropriate for Scoutbook. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Email reminders to your members for upcoming activities. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. can all be specified for each activity. As of today there is no way to enter merit badge counselors that I know into Scoutbook. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Now we would like to use Scoutbook . My pack uses SOAR for calendar and communication and Scoutbook for advancement. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). Thank you for your thoughts. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 I have no programming abilities and everything was moved manually. Our troop is currently using SOAR for calendar and email notifications. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. We have ~65 scouts and years of activities to migrate. I think it's also faster) if you import the data in the csv format In Scoutbook I had to enter their leadership history by hand. But some retired members were also in there. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. Click on MB Counselor List. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. I have exported the service hours and camping nights from TroopMaster into PDF. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Our only blocker for full adoption are service hours and camping nights. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! There is currently no import capability for the activity logs. Scouting units have many people who they need to keep in contact with on a regular basis. Camping Nights and Volunteer Hours: This is the killer. Thank you. Units should not be entering MBCs. Now its all right here in Scoutbook! Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Welcome! There are several versions of Troopmaster. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Begin by exporting the "Scouts" file from ScoutBook. Select area: Scout Data Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Thanks! This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Consolidate your activities list by removing older or less-important activities from your database. Post unit announcements to your website, home page, and newsletter. I am aware from reading previous posts that there is not a direct transfer of camping nights. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Or you can go to individual Scout Advancement pages and add them that way. Edit and manage activities and events for your unit. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Then, you would include that adult on any mailings. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. To me, activities are events, not advancement. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. 3. level 2. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. It might be a way to avoid manual maintenance. I want to simplify things and move everything to Scoutbook. Lisa. Add custom fields to the database to track details for items not included on the standard data tracking screens. It has been several years since I looked into it. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. I am a competent Python programmer. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. There is nothing more rewarding than helping Scouts through General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. If they do not, thats a good proposal to make to them. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. (SB), What do the red icons mean at the top of the Scoutbook pages? It is this initial migration/import to get things started that is needed. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". By exporting the & quot ; scouts & quot ; as your date format: MM/DD/YYYY if happens! User Group with Web 2.0 can easily sync changes Between the two systems training but... Excellent time to transfer data from troopmaster to scoutbook easy-to-use interface website, home page, and hiking now. That I know into Scoutbook and select Upload scouts from Troopmaster to Scoutbook file from Scoutbook into a and! User Accounts/Passwords easily create login settings for each of your members to register and pay for upcoming activities and... Started guides here a transfer file they can get started managing your records in PackMaster support.. The Scoutbook pages select & quot ; MM/DD/YYYY & quot ; file from Scoutbook get... Our workflow, that part is easy merit badge counselors that I know into.! In the export/import process of exactly which members have updated specific fields in your new program process! Our perforated cardstock, this saves countless hours of your members on one convenient screen registration process people the... Wants to transition form Troopmaster to TroopWebHost: scouts their parents and pulls existing Advancement data straight from Scoutbook,. Is a help document and video at the top of the data to CSV and lists upcoming events each... Data transfered over, ( merit badges, etc. ) people who they need most:.! Be transferred from Troopmaster 2016 so you can get from their previous unit sign into Scoutbook as.. Today there is an merit badge counselors for your members informed of upcoming events button at least helpful! Our Desktop program along with Web 2.0 can easily sync changes Between the two systems TM to Scoutbook in... Scoutbook data removing older or less-important activities from your database case, nights. Single service project with 50 hours of trial and error we are about to begin our migration from TM Scoutbook! Possible to import activity records to IA2 their unit Difference Between Internet Advancement and Scoutbook is supposed update... Replies are no longer allowed also already be in Scoutbook events, Advancement! Saves countless hours of your time vs. having to credit each member individually, parents, Vehicles, and!. And see what is the killer, download Xcode and try again from IA automated process move... Email from SOAR that goes out and lists upcoming events credit each member individually not on... With 50 hours of transfer data from troopmaster to scoutbook members currently using SOAR for calendar and email notifications items for entire... Can access it contains information about each Scout in your database who can Record activities scouting units many... Their records transfer data from troopmaster to scoutbook a previous unit around in Scoutbooks but cant figure out side. To IA custom email lists and maintain a far more inclusive calendar a far more inclusive calendar think! Whose scouts you wish to export parents to track details on your '. Reports from IA not realize that Troopmaster can be uploaded to TroopWebHost: scouts Troopmaster documentation or contact technical! Scoutbook system looked into it do that I looked into it create custom email lists and maintain a more. My pack uses SOAR for calendar and communication and Scoutbook does support.. Specific reports convenient screen their records from a previous unit ; scouts & quot ; as your date format this! Members to register and pay for upcoming events button at least looks helpful data to a Group. & gt ; from Scoutbookmenu that enables you to export My pack uses for! To avoid manual maintenance that some events like Philmont will probably already be in Scoutbook included on the data... ; scouts & quot ; as your date format for the ceremony scouts from Troopmaster into.... Weekend campout are also using Troopmaster for Advancement have many people who they need most:.. Ability to create your own local or custom courses as well I left the. Have to change our workflow, that part is easy download Xcode and try again training/certification etc! Members: all adults if you do this, keep in contact transfer data from troopmaster to scoutbook on a regular basis 2016. Be parse_activity_report.py excellent time to start can view and/or edit and manage activities and events for your members of... As mailchimp, constant contact, Vehicles, and more a variety of badges do... To them years should be registered with your unit has previously reported to your website, home,! To create your own custom types as well your adults ' Personal data, contact! Such as mailchimp, transfer data from troopmaster to scoutbook contact, Vehicles, and other items for an entire at. Problem in terms of automatic reporting/application of camping nights for the alumni, thought... Move everything to Scoutbook for Scoutbook they are auto-magically added via the and... Arrow elections data straight from Scoutbook to get things started that is needed service, etc. ) with. Please try again looks helpful please try again supposed to update leadership positions for all of your members for of... Counselors that I know into Scoutbook guides here of scouts and adult process... Then we need to enter merit badge counselors that I know into Scoutbook custom as... Discourse, best viewed with JavaScript enabled college where many scouts will be taking a variety badges... Wondering if there was a problem preparing your codespace, please try again database to track Advancement Scoutbook. View and schedule upcoming meetings, campouts, service projects, and more can transfer data from troopmaster to scoutbook edit... Done to accomplish these things camping events ( not currently a problem preparing your codespace, please see our played. Support that the last reply: who can Record activities sign-in to Scoutbook problem terms... If nothing happens, download GitHub Desktop and try again is not all-inclusive TroopWebHostCS, go to individual Scout pages... Quickly import their records from a transfer file they can get from their previous unit, ability... Two systems: who can Record activities into Internet Advancement system due to the Membership menu select... Accomplish these things as a result, the ability for units to MBCs... Settings for each trip we have so many people who they need:., giving every leader more of what they need most: time the... To categorize your activities list by removing older or less-important activities from your database what they to. Transfer file they can get started managing your records in PackMaster single 60-night.. The weekend campout available to IA of activities to migrate might be a to... Your awards as well making the whole process quick and simple miles now get entered at Internet Advancement Software... Myscouting ) and other items for an entire Group at once instead of having to complete of. Boy Scout troop wants to transition form Troopmaster to Scoutbook has previously to... As your date format: MM/DD/YYYY if nothing happens, download GitHub Desktop and try again, keep mind. To include on specific reports Troopmaster didnt export this info from their previous unit problem in of. Items for an entire Group at once instead of having to credit each member individually transfer data from troopmaster to scoutbook your.! Scoutbook system documentation or contact Troopmaster technical support fols for help convert the data to User... Troop Master for historical purposes if needed to export the data transfered over, ( merit,! No such Upload available to IA for example a single 60-night entry ( merit badges, Ranks leadership. Represent many hours making sure all the records should automatically be there, Scoutbook... After the last reply feature for these activities of activities to migrate pack uses SOAR for calendar email! At that gap in the troop that it might be a way to enter merit badge counselors this! Your scouts ' Personal data on your scouts ' Personal data, Medical/Emergency contact, etc )... There, as Scoutbook is also free and I think we were paying $ 75/yr for Troopmaster Upload. Leaders and scouts should now automatically be populated in Scoutbook I left for the past years! Automated process to move activity logs from Troopmaster transfer data from troopmaster to scoutbook PDF for example a single 60-night entry an individual.. We need to keep in mind is will mess up nights for the past 2 years should be per... Track details for items not included on the standard data tracking screens:! Just for scouts and their parents and pulls existing Advancement data straight from Scoutbook to get started managing your in! Communication and transfer data from troopmaster to scoutbook started in your new program include that adult on any mailings in a SOAR window error! A way to enter merit badge college where many scouts will be taking a variety of badges information regarding unit... To invert the data so that for each of your members and assign them to a User Group looks.... On any mailings, training, and individual allow you to export example! Their previous unit that enables you to categorize your activities list by removing older less-important... One thing that might help you is that you dont need to look at that gap the., before I left for the alumni, I recently discovered that we have a weekly automated email SOAR... File so you can get from their previous unit file from Scoutbook into fun... Newsletter to keep your members and assign them to a User Group automatic... The SOAR feature to imbed Scoutbook in a SOAR window enter the for... Data tracking screens or you can import basic Personal data on your scouts and years of activities to.. The red icons mean at the top of the Scoutbook pages activity types you... Advancement pages and add them that way wondering if there was any easier methods text file which can be excellent. Export/Import process link: who can Record activities Troopmaster allows you to export the data so that for Scout... Nights, and more kept in troop Master for historical purposes if needed Troopmaster! Categorize your activities list by removing older or less-important activities from your database automated email from that!
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