Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. This example has identified quick links with an engaging icon. A powerful search function ensures workers can locate just about any information they need. Keep navigation short and sweet and focus on the most important tools and features. Search filters should include tags, headlines, authors, and teams. Conduct an intranet needs analysis. Harness the power of Google and Microsoft in one platform with universal access for all staff. The best video content has a clear focus and is short and sweet. For example, find out workers views on the new company logo or employee benefits package. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Announce your new product Send it 1 week before the launch. Collaborating on projects. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Employees use it to work on projects, read company announcements, and find files. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Ideally, it should be possible to navigate the most important information without having to search. You can also set up topic-based conversations using # channels. Make it engaging. This site lets you keep people informed, engaged and up-to-date with the latest announcements. and drive productivity to new highs. Faster and more accurate, automated workflows make life simpler. The homepage sets the tone and expectations for the whole site. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Example #1: New Employee Announcement Email Template. An easy-to-follow dropdown menu sets out the available tools. Conduct stay interviews as part of the company routine. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Make sure that you regularly review the content and remove any out of date or obsolete information. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. You can also quickly identify any duplicate content and rationalize information across the entire site. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. The power of possibility . Avoid confusing and unclear category labels. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Six Real Company Intranet Examples, and Why They Work. Storing all company data and information on your intranet means staff know exactly where to go. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. Storing files centrally within your intranet can solve several problems. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Intranet technology has been around for over 25 years. Celebrate the career of the retiring employee. This enables connected workflows and easy data retrieval. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. 4. But the real power of leadership communication lies in the way it is realized. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. Okta SSO simplifies the way users connect. Instead, include real photos of workers or situations and settings relevant to your employees. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. It doesnt always have to be about words. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. People content is even more critical when you have staff working remotely. Explaining the value of your product is an essential part of your communication. This intranet homepage is a fantastic example of how it should be done. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. These features provide a better overall experience and one that employees appreciate, if not love. Pack as much information as you can into easily digestible bites. A staff directory connects employees right across your organization, including remote or non-desk workers. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Available on. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Organizations relay these kinds of announcements in a variety of formats . A site map identifies the overall structure of your intranet site. Each page serves a specific purpose. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. So what does a well-designed intranet look like? Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Instead, updates and information can be found on employees phones or tablets. Your content should be consistent in style and presentation, especially fonts and font sizes. And use your imagination in considering other media to get your message across. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Choose the list you created above. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. This is an important distinctiona recent. Designed for advanced intranet administrators, the tool is super-easy to use. Go virtual! From the home page of the intranet, choose "New" > "List" in the menu. Uploading video content is easy with an intranet. Ensure staff dont miss out on important updates with targeted notifications. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. When it comes to managing your intranet, a simple site map is an essential tool. The design of your intranet could well be the difference between success and failure. Chats can be public or private, group or individual. Do away with complicated track changes and emailed versions of documents. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Example #5: Brand advocacy in fast casual dining. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Offers advanced security and protection. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Furthermore, online forms mean staff have 24/7 access. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. But you can leave out sections like "About Us.". An internal job posting email template. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. We tend to read from left to right when scanning information online. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. What lessons can we learn from the most successful intranets? Employee profiles differ from company to company but often include areas of expertise and current projects. Management can be confident the intranet has the latest sales data available. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Site navigation is fundamental to a successful intranet. Next, it's time to write a description of the position you're hiring for. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. 3 Examples of How Different Industries Use Intranet. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. General Intranet homepage. Its a simple but very effective tool for improving internal communications and collaboration. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. Employees can upload pictures from a corporate event and share them with the whole company. You can provide explanatory notes or training information on the page as well. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! 1. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Accordions and expanding text options help you convey more information in less space. It is well worth the investment of time to make sure the intranet has a consistent presentation. Example #2: Informal recognition with a "kudos" in healthcare. have a countdown to launch day. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Its a simpler and more effective way of getting things done. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Get staff members involved from the get go. Access to all content and resources is easy with the navigation tabs. We'd love to chat with you more about how Workmates can benefit you and your employees. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. And so more users than ever are navigating intranets from mobile devices. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. You can use the intranets intuitive forms builder to set up your workflow processes. You can then embed the video in an iframe or widget on your intranet. Click the "+" sign, then choose List. The interactivity features so commonly today were virtually unknown. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Use them to add or delete users and assign permission rights. In todays digital workplace, your intranet has to be optimized for mobile devices. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Forums are a convenient tool in businesses with distributed teams. Universal staff coverage typically ensures a high completion rate among the workforce. Employees can connect with colleagues in a team or project setting as well individually. Your intranet will become the central hub for your company online. Its always a good idea to pilot your intranet before going live. New team members will be grateful they wont have to remember every colleagues name and job title from day one. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Or make it completely mysterious. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. The example below is in IT; however, it could be HR forms or approvals the choice is yours. And if you are using lots of videos on your intranet, then upload them first to YouTube. A Company Directory. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Using category labels like How do I or I need to can improve discoverability. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Use the in-built graphics and layout or adapt the template and upload your own images. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. Requesting replacement equipment from IT. User profile pages are an invaluable way of introducing employees to each other. During that time, they have always been dedicated to . More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Regularly refresh the content of the home page. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. The following section showshow intranets help companies become more effective. No doubt, you will have several intranet content creators and editors identified across the organization. Set up public or private chats on the intranet. 2. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. The interactivity features so commonly today were virtually unknown. A text-heavy intranet makes for a dull and uninspiring user experience. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. For example, the annual report usually requires several authors and the input of many departments. Make navigation links visible and easily accessible to enhance information discovery. Then press the "Create" button. There are a few elements that we recommend for a successful launch day. Adding pages and editing sections become much easier with that high-level picture. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Use your Intranet for Internal News & Keep Employees Updated. 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